Transport Software For Small Business

Transport software for small business

A transporter is one who transports or facilitates the movement of physical goods and products from one place to another for commercial reasons. Like any other business, the transporter aims to maximize his returns and revenues at the end of the year.
Every day hundreds and thousands of commercial vehicles move up and down, in and around cities, towns, villages and remote corners of the globe transporting goods for sale and consumption. It is primarily because of the transporters, their vehicles, and the coordinated efforts between their drivers and staff members that people across the terrain are able to procure items that range from basic necessities to luxurious spending.
Data available from around the globe estimated that there were about 335 million commercial vehicles plying the roads, highways, seaways, railways, and airways in 2015.

While at a macro level, there are challenges that the industry needs to deal with on a regular basis – environmental regulations, international trade-wars, escalating fuel prices, and higher rates of interest – for more details refer to the micro-dynamics of this huge network is mind-boggling too.

Challenges of The Small Transporter

Besides issues that pertain to road and traffic conditions in the specific region, a small-time transporter needs to

  • Deal with tracking his carrier vehicles and freight on transit.
  • Deal with demanding clients who push for timely deliveries.
  • Deal with safety-related issues – accidents can happen anytime and most of the times it is the driver at fault – over-speeding, tired driving, drunken driving, etc.
  • Deal with statutory compliances and documentation
  • deal with cost-effective decisions related to receiving and executing orders pertaining to the mode of transportation, optimizing route and load, carrier allocation, manpower distribution, invoicing and billing and more.
software for small transport

Who should be using Transportation Management Software?

This business management is of prime importance to transporters – be it a branded, big time multinational company or a small-time local transporter. TMS is also of essence to industries and businesses that have to deal with logistics and supply chain systems like eCommerce setups, freight and logistic service providers, and companies involved in the retail business.
Since the Transportation Management Software provides a viable solution not only to the transporter but also to the client end, it makes business sense for manufacturers, warehouses, and distributors to use the software system.

What are the pros and cons of Transport Management Software?

Various research in the TMS- related parameters and aspects have revealed that in recent years there has been an accelerated growth in sales of the software. This is largely due to the benefits of the software to transport and logistics businesses. The rise in demand for reliable Transport Management System has also witnessed an increase in the number of software systems being launched in the market.
If you are unsure about whether the TMS is the right solution for your small transport setup or not, you must read here to know more about the benefits that other commercial entities have been able to derive from the use of the said software system.



  •   The cost benefits of a TMS drives most transporters to adopt it and make it a part of their routine workflow. Today the developers and makers of TMS are no longer creating software systems that have to be purchased by the company and loaded onto the company server. Advancement in technology has pushed the imagination and coding powers of developers where the software is now available on a cloud-based system that can be accessed by the transporter and his team, the client and his team anytime, from anywhere and on any smart device. This has pushed the costs dramatically down making huge financial sense to the small transporter.
  •   Tracking carriers in real-time. One of the biggest benefits of the modern-day TMS is that all concerned people can watch the carriers live and accordingly keep the customer updated. This feature also makes the drivers and other staff members work efficiently towards faster deliveries and lesser delays.
  •    Tracking carriers in real-time. One of the biggest benefits of the modern-day TMS is that all concerned people can watch the carriers live and accordingly keep the customer updated. This feature also makes the drivers and other staff members work efficiently towards faster deliveries and lesser delays.
  • Helps with optimizing routes, loads and carrier usage. Since all the information is at a single point and is controlled in a centralized manner, deciding the delivery schedules becomes a faster and effective process.
  • Data is stored and saved at one centralized place.
  • Precision-based billing and freight charge calculation. Since data is being recorded accurately, chances of mismatch between bills and quotes, duplicate payments, inaccurate billing, etc are minimized as these can be audited at any point in time.


One of the biggest con or challenge of TMS is that the implementation of such a system requires a change in the corporate culture of the organization. Since resistance to change is a predominating aspect everywhere, this can lead to delayed results.

How to choose the right transport management software for your business?

Now, that we know that the TMS helps in creating a paperless environment while making all processes efficient, you also need to be sure of making the right choice. There are a number of credible TMS in the market today and deciding between them can become difficult. Look for these things when deciding:

  • Scalability – the TMS you opt to go with should be able to keep your future growth and requirement in mind.
  • Customization – make sure that the TMS has features that can be tailored and tweaked as per your specific business needs and requirements.
  • Portability – modern-day TMS is cloud-based where the software is accessible twenty-four hours a day and from anywhere in the world. This not only saves costs; it also empowers the management and the business owner to access and track the workflow anytime and every time.
  • Price- this is for sure an important parameter. From the subscription-based model to the one-time purchase model, there are plenty of choices. Choose the one that goes with your budgeting. While the former model is inclusive of all updates and support from the service provider; the latter entails one single payment that works cheaper. But there are down-sides too of both the models – evaluate the same thoroughly before deciding.

Like everything else, you can take the help of the online medium to initiate a diligent search for the right Transport Management Software. You could also take references from industrial experts, your logistic service providers, from vendors working with your competition to get hold of a list of reliable and consistent service providers who have the experience of working in your specific industry.